Job Type  Full-time

Description  Tbilisi, the Republic of Georgia (GMT+4.00)

Reports to   Human Resources/Ops Administrator

Key Partnerships Tbilisi Office, Legal, HR and Finance Department

Mission & Vision

We transform how vehicle sellers engage, educate, and interact with shoppers across the entire customer journey, by harnessing the power of digital technology and data. We deliver the world’s most engaging customer experiences for vehicle sellers of every type and size.

Job Summary

Provide essential administrative and clerical support to ensure the smooth functioning of the company's operations. Work closely with the Georgian team and its individuals, including executives, managers, and employees, to facilitate efficient communication and coordination.

Our Values 

Relationships – We are dedicated to transparency, open communication and building trust that lasts beyond a transaction.

Grit – We approach every activity and opportunity with tenacity and tireless execution.    

Results – We achieve success for our partners and take personal accountability for everything we do.  

Energy – We never settle, we constantly seek out new ideas with ambition and enthusiasm.

Inventiveness – We lead with curiosity, which drives us towards continuous learning and innovation.

Passion – We share an entrepreneurial spirit that inspires us to go above and beyond everything we do.  

Requirements

• Maintain confidentiality of work-related issues, records, and company information.
• Demonstrate a commitment to Diversity, Equity, and inclusion by treating everyone with respect and dignity, ensuring all voices are heard, and advocating change. Must demonstrate the highest level of professionalism, confidentiality, integrity, and respect with the team.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Proficient in using office software and equipment, including word processing, spreadsheet, and presentation software.
• Ability to prioritize tasks and multitask in a fast-paced environment.
• Experience as an administrative assistant is preferred.

Responsibilities

• Perform general administrative tasks and handle company correspondence. 
• Prepare reports, presentations, and other documents as needed. Maintain company databases and filing systems.
• Coordinate and schedule meetings, conference calls, and appointments. Facilitate effective communication among team members and departments.
• Order and maintain office supplies and equipment while adhering to the budget. Coordinate with vendors and service providers.
• Ensure data accuracy and confidentiality. Support the implementation and maintenance of digital tools and systems for data management and record-keeping.
• Assist in organizing and coordinating company events, meetings, conferences, and training sessions. Arrange logistics, including venue selection, catering, and travel arrangements.
• Collaborate with cross-functional teams to provide administrative support and assist with special projects as assigned by the manager.

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